Organising events

If you are looking to host an outdoor event in the Chichester District, here are some useful points to consider:

  • You will need to get permission from the land owner. If the land is owned by Chichester District Council you will need to Hire the land
  • If your event is a new event, you are expecting over 500 people to attend or has a high risk to public safety it will be considered by the Safety Advisory Group (SAG), if this applies to your event please complete a proposed event form:
  • If your event includes licensable activities such as sale of alcohol, provision of regulated entertainment and provision of late night refreshments and will be attended by under 499 people you will need to apply for a Temporary Events Notice
  • If your event includes licensable activities and will be attended by over 499 people you will need to apply for a Premises License
  • If your event requires a road closure you will need to complete a Temporary Road Closure form
  • If you want to hold a public event on East Street, North Street or The Cross, Chichester you will need to apply for an Events License  via West Sussex County Council

Chichester District Council is committed to reducing the use of single-use plastics and to achieving waste reduction and recycling targets set by central government. The council aims to ensure all events conducted on its land are participating in recycling where possible. Information about what can and cannot be recycled locally is available on our recycling advice page.

Chichester District Council offers a paid for Business Waste and Recycling Collection Service and are happy to offer advice or provide a quote for any event. 

For further information please email: wasteandrecycling@chichester.gov.uk.  

The Marine Conservation Society  has produced a checklist for event organisers on how to reduce the use of single use plastics at events.

Some general points are:

  1. Provide access to potable water and water refilling stations

  2. Loose balloons filled with helium are not used and any balloons are tied down. (use of helium balloons is prohibited for events on CDC land)

  3. Plastic promotional materials are generally not used unless something high value unlikely to be discarded

  4. No single-use plastic cups are used and these are replaced with returnable ones

  5. Hot drinks are discounted when you bring a reusable cup

  6. Plastic bottles/cans are collected for recycling

  7. Reusable coffee cups and water bottles on sale

  8. No plastic bags are given out without a charge and where possible reusable bags are sold

  9. Plastic cable ties are not used to fix up event posters

  10. The event includes activities to raise awareness of plastic pollution

  11. Receptacles provided for cigarette butts and chewing gum

Here are some useful links and documents to use when planning your event:
 

 

Event Safety and the Safety Advisory Group

 


Safety Advisory Group (SAG)

The Safety Advisory Group advises on safety aspects for public events that are planned to take place in the Chichester District.

The main objectives of the SAG are:

  • To promote safety and welfare at events;
  • To promote good safety and welfare practices in event planning;
  • To ensure that well planned events have minimal adverse impact on those attending the event and local communities;
  • To promote mitigation for potential and unforeseen incidents; and
  • To ensure the emergency services and other key organisations have an awareness of events happening in the area, in case they have to respond to an emergency or major incident.

The SAG includes representatives from the following organisations:

  • Local Authorities
  • Police
  • Ambulance Service
  • Fire Service
  • Organisations with specialist knowledge as required.

In general, public events where more than 500 people are expected will be considered by the SAG, although smaller events may benefit from the SAG process if there are specific safety issues that need to be considered.

The SAG process

The organiser will be asked to share their event safety plan and risk assessment documents, which should include details of:

  • the location and site design
  • the crowd and traffic management plans
  • the safeguarding and welfare arrangements
  • the emergency and contingency plans
  • any relevant licence or permission

We ask for the initial version of the event plan to be submitted 3 months prior to the event. If the event is significant in size, then we would ask that the SAG is contacted at the earliest opportunity.

Once the plan and risk assessments are received they are circulated to the SAG members for their consideration. Any comments made by SAG members will then be fed back to the event organiser. In certain circumstances the SAG may request to meet with the event organiser to discuss their plans in greater detail and ensure that there are sufficient resources available should there be an incident for which they are required. The SAG co-ordinator will liaise with all parties to arrange and facilitate the meeting. Any advice will be documented and provided to the event organiser. Although all comments and observations made are mostly advisory, they are made by professionals in the interest of public safety and should not be dismissed lightly. Legal responsibility for the safe running of the event still rests with the event organiser.

Devising an Event Management Plan

The Sussex Local Authorities Planning Group has devised a document called 'Guidance on event Planning', which provides further detail about how Safety Advisory Groups function.  It also provides useful advice for event organisers on what to consider, along with how to devise event plans and risk assessments.  There is also a generic template to assist any event organiser who is constructing an event plan for the first time.

 

Temporary Event Notice

 

A Temporary Event Notice (TEN) is given by a person, referred to a 'premises user', who proposes to undertake licensable activities  for a limited period.

To be eligible for a TEN your event must have fewer than 500 people at all times - including staff running the event, and last no more than 168 hours (7 days). If your event supersedes this criteria you will need to apply for a Premises License.

A standard TEN must ordinarily be given with at least 10 days clear working days' notice before the date on which the event is to commence.

You need a TEN for each event you hold on the same premises, you can get up to 5 TEN's a year, or if you already have a personal licence to sell alcohol you can be given up to 50 TEN's a year.


 

Hire of Chichester District Council land


The following parks and designated areas can be hired from us for your event:

  • Priory Park
  • Oaklands Park
  • Bishops Palace Gardens
  • Lifeboat Green, Selsey
  • East Beach, Selsey
  • Whyke Amphitheatre
  • Florence Road
  • Sherborne Road Park
  • Whyke Oval
  • New Park Road Park
  • Jubilee Gardens
  • St Anne's Hill, Midhurst
  • Foreshore (filming only)

 

What's on in the district

What's On

Visit the following sites to see what's on in the district:


 

Markets

If you would like to hold a market within the district you will need to contact the relevant land owner. For markets in Chichester you will need to complete a Street Trading Consent application form .

The following locations in Chichester are consented streets under the Local Government (Miscellaneous Provisions) Act 1982 for the purposes of allowing certain street trading activities to take place:

  • Pedestrianised area of East Street, Chichester
  • Pedestrianised area of North Street, Chichester
  • Pedestrianised area of Crane Street, Chichester
  • From the junction of St Martin's Street with East Street, Chichester northwards to adjacent 4 St Martin's Street, Chichester
  • From the end of the pedestrianised area at 65 North Street to the junction with the A286 Northgate gyratory 
  • Guildhall Street, from North St to Priory Lane
  • From the end of the pedestrianised area of East Street to the junction with East Walls
  • From 4 St Martin's Square to 14 St Martin's Square
  • Jays Walk
  • Little London, from East Street to 39 Little London
  • West St from the Cross until the junction with Tower Street
  • Tower St up until The Woolstaplers
  • Chapel St up until The Woolstaplers
  • South St from the Cross until the junction with Theatre Lane
  • West Pallant to the corner to 14 West Pallant
  • Cooper St from, 63 South Street to 3 Cooper Street