Temporary Event Notice (TEN)

A Temporary Event Notice (TEN) is given by a person, referred to as the 'Premises User', who proposes to undertake licensable activities for a limited period. This can be at a premises that does not already have an existing authorisation under the Licensing Act 2003, or indeed from a premises that does where the intention is to offer additional licensable activities and/or alter the existing licensed hours.

When submitting a TEN within the Chichester district, it is a legal requirement that a copy is given to the following organisations:

Licensing Authority

Licensing Team, Health Protection and Environmental Management, Chichester District Council, East Pallant House, East Pallant, Chichester, West Sussex, PO19 1TY.

Sussex Police

Chief Officer of Sussex Police, c/o Licensing Officer, Sussex Police, Centenary House, Durrington Lane, Worthing, West Sussex, BN13 2PQ (Sussex Police have specifically asked that this address is used, however it is permissible to serve a copy at any other Sussex Police station).

Local Authority exercising Environmental Health functions

Environmental Management Team, Health Protection and Environmental Management, Chichester District Council, East Pallant House, 1 East Pallant, Chichester, West Sussex, PO19 1TY.

A 'standard' TEN must ordinarily be given with at least 10 clear working days notice before the date on which the event is to commence. However, the legislation now provides in exceptional circumstances for a 'late' TEN to be given where the notice period is between 5 and 9 clear working days. Please note that 'clear working days' does not include the day the Notice is given, the first day of the event or statutory Bank Holidays. We would strongly recommend that if submitting a TEN very close to, or indeed on the final date for submission, that you obtain a written receipt as evidence of service.

For both 'standard' and 'late' TENs, the following statutory requirements must also be met:

• A person who does not hold a Personal Licence may only give 5 TENs in a calendar year, of which only 2 can be 'late' TENs;
• A person who holds a Personal Licence may only give 50 TENs in a calendar year, of which only 10 can be 'late' TENs;
• No premises may be the subject of TENs on more than 12 occasions per calendar year;
• No premises may be the subject of TENs for more than 21 days per calendar year in total;
• A maximum of 168 hours (7 days) can be licensed by way of a single TEN, and there must be at least 24 hours between TENs when submitted by the same person, associate or business colleague in relation to the same premises; and
• No more than 499 people including any staff, organisers, stewards and performers may be in the licensable area at any one time.

Should any of the above requirements not be met, then this Licensing Authority will not be able to acknowledge receipt of the TEN and the proposed licensable activities will not be permitted to take place.

Once a valid notice has been given to this Licensing Authority, we will send to the proposed Premises User an acknowledgement.

Sussex Police and the Environmental Management Team may submit an objection to any TEN on the grounds of any of the four licensing objectives. The purpose of this would be to prevent the licensable activities taking place or to make modifications to the TEN. Should such an objection be received, this Licensing Authority will serve the proposed Premises User with a Counter Notice and the matter may progress to a hearing.

Where an objection is received in respect of a 'late' TEN, then the legislation does not provide for any modifications to be made and therefore the licensable activities would simply not be permitted to take place. Under such circumstances, this Licensing Authority will serve the proposed Premises User with a Counter Notice.

In view of the above, this Licensing Authority strongly recommends that TENs are given at the earliest opportunity and with at least 10 clear working days notice.

When completing a TEN, please refer to the statutory guidance notes that commence at page 8.

The fee payable for a TEN is £21 and we would ask that this is paid by debit card and in accordance with either of the following:

• By post - Please telephone our Customer Services Team on 01243 534740 to make the necessary payment; or
• In person - Please speak with a member of our Customer Services Team who will assist you in making the necessary payment.

When using either of the above methods, please ensure that the unique 6-digit transaction identification number provided to you by the Customer Services Team is recorded at the top of the TEN form.

If you are unable to pay by debit card, it is possible to pay by cheque made payable to 'Chichester District Council' or alternatively by cash.