Safety Advisory Group

The Group will consider plans presented by the organisers on the content and structure of the safety elements of the event. It is not the role of the Group to assist in the planning of the event or the writing of the plan. The members of the Group will not accept or adopt any of the responsibilities of the organiser.

A working or completed copy of your Event Plan should be sent, preferably electronically, to the Licensing Manager, who will distribute it to the Safety Advisory Group for their considerations. These should be sent at least twelve weeks prior to the event. You may be invited to attend the Safety Advisory Group meeting to present your plan and to hear the joint views of the various interested statutory agencies.

Although all comments and observations made by the Safety Advisory Group are always advisory, they are made by professionals in the interest of public safety and should not be dismissed lightly. If you do not understand the reasons for the advice or do not agree with it, you should always discuss this with the Group at the meeting.

Failure to follow advice from the Safety Advisory Group may affect your Public Liability Insurance, licence permissions and leave you exposed to possible litigation.Each Local Authority has a Safety Advisory Group that includes representatives from the following organisations:-

• Local Authorities
• Police
• Ambulance Service
• Fire Service

In addition the group may include representatives from:-

• The organisers
• Venue owners
• Transport operators
• British Transport Police (if appropriate)
• Maritime and Coastguard Agency (if appropriate)
• Security and stewards representatives (if appropriate)
• Voluntary groups, the military and other service providers

The Safety Advisory Group facilitator can assist in providing a one stop approach to communication with the all the agencies that are likely to be involved in the planning, management or response to an emergency.

Please complete the "Details of a Proposed Event" form.

Please Note - Safety Advisory Groups (SAGS) are providers of advice and recommendations to assist in the safe running of events. The members of the group comprise of experts from Sussex Police, West Sussex Fire and Rescue, South East Coast Ambulance Service, Chichester District Council Health and Safety and Licensing. Dependant upon the event, other advisors may be invited. All recommendations are recorded and are advisory only. It is the responsibility of the event organisers and their agents to consider the advice and make amendments to the planning and operations of the event. Failure to comply with the advice may lead to invalidation of insurance and /or may lead to prosecution.